Welcome to SalesMind AI family. We understand your message is the key. With the new Tone of Voice feature, SalesMind AI makes sure every message sounds natural, consistent, and just like you.
Whether it’s outreach or replies, the AI learns your style and applies it across your campaigns, so prospects feel like they’re talking to a real person, not a robot.
Find the Tone of Voice Settings
Go to your Agent settings on the left-hand menu. Click on the sender you want to edit.
Here you’ll see the Tone of Voice section with:
An editable text area showing your current tone.
A Regenerate Tone button on the right-side if you want the AI to refresh or improve it.
The option to edit your tone manually - so you’re always in control of how you sound.
How It Works
Tone of Voice is always working in the background to make your messages more authentic.
Here’s what it does:
Analyzes your past messages → learns your natural communication style by analyzing your 70 last messages.
Generates your tone → so you get a starting point.
Lets you edit anytime → tweak words, rewrite, or fully customize if you prefer your own version.
Applies it automatically → in outreach, follow-ups, and replies.
Updates on demand → with one click, your tone can evolve anytime.
Why It Matters
Keeping a consistent and human-sounding voice has real benefits:
✅ More replies: Prospects engage when messages feel real.
✅ Consistency at scale: Your whole team sounds aligned.
✅ Save time: No more rewriting every message by hand.
✅ Credibility: Your brand voice builds trust faster.
Best Practices
Review your generated tone before launching a campaign - edit it if it doesn’t feel like you.
Hit Regenerate Tone if your messaging style changes over time.
Keep your edits short and natural; small tweaks can make a big difference.
Apply the same tone across multiple campaigns for consistency.
Pro Tips
Run a small test campaign to see how your tone feels in action.
Share your edited tone with teammates to keep your brand voice unified.
If engagement is low, adjust or regenerate your tone until you find the sweet spot.
That’s it! With Tone of Voice, you’re always in control whether you use the AI’s suggestion or write your own, your campaigns will sound more personal, credible, and consistent than ever.
Happy prospecting !